Reads and drafts every email
Sorts what matters, drafts replies in each person's own voice and flags what needs a decision. Your people read, edit and hit send.
Don't replace. Reinforce.
Your best people
are buried in
busy-work.
Reinforcements takes the email, scheduling, quotes and reports off your office staff and hands back finished drafts. Same team, same payroll, more work done. Don't replace your people — reinforce them.
Nothing is sent, paid or deleted until one of your people approves it.
The problem
Your growth budget is going to typing
Walk your office at 2 p.m. and count who is reading email, retyping a quote or chasing a status update. Until now, the only way to buy more hours was another hire.
WHAT IT COSTS YOU
Your people stall
A project manager stuck in the inbox four hours a day never becomes a great one. Busy-work doesn't just waste the hour; it caps the person.
WHY IT STUCK AROUND
Chat AI didn't fix it
It wrote a nice paragraph, then forgot who you were. It couldn't see your files or actually do anything, so nobody kept using it.
WHAT WE DO INSTEAD
Reinforcements takes the desk work
It works inside your systems, remembers your company and does the tedious part. Your people approve the finished draft and get their day back.
On the clock every day
The work we take off your people's desks
The busy-work that eats your office staff, PMs and sales team all day. Every job below ends with one of your people approving it.
Runs the calendar and the follow-ups
Books, reschedules, reminds, and chases the customer who never called back. Nothing falls through because someone was on a job site.
Builds the quote from photos and notes
Pulls specs from a door photo, a generator spec sheet or a walk-through recording into your own quote template at your pricing. Your estimator checks it, approves it and sends it.
Audits invoices before you pay them
Matches vendor invoices to POs, catches duplicates and price creep, and drafts the dispute. It never pays a bill or moves a dollar, and nothing reaches a vendor until one of your people approves it.
Writes your daily report
Branch numbers, open jobs, aging receivables and crew hours, in your inbox before you sit down. Ask where things stand any time and get a live answer.
Does the research for the next market
Permits, competitors and labor rates for the next state, read from hundreds of sources and handed back as one brief your team can act on. It already knows your products, pricing and people, so the answer fits your business.
Who this is built for
Built for the $40M–$100M back office
You have 80 to 400 people, and the next stage of growth would normally mean another layer of office staff. That's the hire you won't need to make.
- The regional door company going multi-branchSame scheduling, quoting and dispatch headaches in every branch. One system that knows all of them.
- The generator installer going nationalBids in twelve states, twelve sets of permits, a sales team living in their inbox. Reinforcements carries the paperwork.
- The HVAC, roofing or electrical contractor at scaleHundreds of open jobs, thousands of customer emails a month, a back office that can't keep up.
- The distributor or manufacturer with a heavy front officeOrder entry, vendor invoices, customer status calls: mostly reading and typing, which is exactly what it takes off your desks.
Our 4× rule: we only take you on if the staff time we save is worth at least four times our fee. If your numbers don't clear it, we'll say so and not sell to you.
Smaller business or solo operator? There's a version sized for you, and we'd be glad to point you to it.
Run your numbers
What Reinforcements is worth to you
Type your annual revenue and headcount; the results update as you type. Every assumption behind them is listed below, and you can change it.
Your last twelve months, roughly.
Everyone on payroll, field and office.
Our assumptions (drag any slider to change it)
Hours given back per year——
Room for new revenue—Extra revenue those hours could produce, at your current revenue per hour
Value of the time saved—What those hours already cost you in payroll
Months to earn back setup—Counting time saved only, not new revenue
Your verdict
—
Your monthly fee—
Fee for 12 months—
One-time setup (two months of fees)—
Room for new revenue + value of time saved—
Net gain, year one—
The number that matters is profit: our margin worksheet is a private web page a person emails back to you. The button below writes that request as an email from you, and nothing is sent until you hit send.
Your email is ready. Open it in your email app and hit send; a person replies with your margin worksheet.
No email app? Copy the text and send it to sales@getreinforcements.com.
How we get these numbers. Desk staff × their hours on desk work × the share we draft for them = hours given back. Those hours at your hourly cost = value of the time saved. The share put on money-making work, at your revenue per hour, = room for new revenue. It's an honest estimate from your two numbers, not a promise; the on-site assessment swaps every guess for your real figures.
Division of labor, with access limits
Who does what, and what it can touch
One coordinator assigns each job to a specialist that gets only the access that job needs. Every action is logged, and nothing leaves without one of your people approving it.
UNIT 00Coordinator · plans, assigns, checks
Reinforcements
Reads the incoming work, assigns it, checks the result and brings it to the right person to approve. Access: cannot send, pay or delete on its own.
UNIT 01Accounting · vendor invoices
Ledger
Matches every invoice to its PO, catches duplicates and quiet price increases, drafts the dispute. Access: read-only on the books; cannot move money.
UNIT 02Operations · calendar and crews
Dispatch
Schedules jobs, moves weather days, reminds customers and chases no-shows across every branch. Access: calendars; no message goes out until a person approves it.
UNIT 03Communications · email and proposals
Quill
Drafts replies in each person's voice, writes proposals and RFP responses in the style of your best salesperson. Access: drafts only; a person hits send.
UNIT 04Research · new markets and bids
Scout
Permits, competitors, labor rates and suppliers for the next state you open in, in one brief. Access: research only; takes no orders from what it reads.
UNIT 05Safety · access and audit
Warden
Sets what every other specialist may touch, logs every action and shuts a job down the moment it steps outside its permit. Your IT team gets the log and the kill switch.
How it works
Three steps. Don't replace. Reinforce.
1
Week 1 · Assessment
We walk your office
We sit with your office staff, PMs and sales team, see where the hours go and swap every calculator assumption for your real numbers. If it doesn't clear the 4× rule, we say so.
2
Weeks 2–4 · Install
Reinforcements moves in
Installed on your systems, with your IT team in the room. It reads your history, so it knows your customers and vendors on day one.
3
Month 2 onward · Run
Your team approves, Reinforcements does
Every morning, drafts land in front of the right person to approve, edit or reject, and it learns from every edit. We stay on as your operations partner and add specialists as you grow.
Under the hood
Two brains, one memory, your walls
Think of it as your company's own private ChatGPT that knows your business and does the work. The heavy thinking uses Anthropic's AI; the everyday work runs on a private AI that serves only your company, and nothing is used to train anyone's AI.
- The thinker
- Anthropic's AI, for planning, drafting and anything that needs judgment.
- Your private AI
- A private AI that serves only your company. It reads, sorts and drafts all day without that data ever leaving.
- Memory
- A permanent, searchable record of your customers, vendors, jobs, pricing and preferences. Yours to keep.
- Your files
- Stay on your systems. Reinforcements comes to the work; the work doesn't leave the building.
- Runs on
- Your existing Windows or Mac office machines. No new hardware to buy.
- IT
- Your IT team gets full visibility, an audit log of every action, and a kill switch.
Safety and guardrails
It does the work. You make the calls.
- 01Never sends an email, text or proposal on its own. A human approves every outbound message.
- 02Never moves money. No access to banking, payroll or payment sites. Accounting access is read-only.
- 03Never deletes without a second confirmation from a named person.
- 04Never takes orders from an email, a web page or a document. Instructions come from your people only.
- 05Specialists get less access than the coordinator, and only for the job they're on. Every action is logged.
- 06Says "I don't know" instead of guessing, and shows where every answer came from.
Pricing
We take a fifth. You keep the rest.
Our fee is 20% of the staff time we save you each month, with a $5,000 monthly minimum and a one-time setup fee equal to two months. You keep the other 80%, plus any new revenue that time brings in.
The fee
20% of the staff time we save, per month
$5,000 a month minimum. One-time setup equal to two months of fees covers the assessment, install and training.
- Reinforcements plus every specialist your office needs
- Unlimited users across every branch and state
- A private AI that serves only your company, sized to your volume
- Permanent company memory, yours to keep
- Monthly operations review with us, and a direct line to the engineering team
Monthly fee by company size
100 people—
250 people—
500 people—
At our default assumptions. Your number is in the calculator above, and the on-site assessment confirms it before anything is signed.
The 4× rule. Because the fee is a fifth of the time we save, you keep at least four times what you pay, before any new revenue. If the assessment can't show at least $20,000 a month in saved staff time, we won't sell you the full system and will point you to the smaller version. Cancel any time; your memory and data stay with you.
Questions
FAQ
Is this about cutting staff?
No. It's about growing without adding the next layer of office staff: your people approve finished drafts instead of typing from scratch, so the same team gets more done.
What about our IT department?
They're the first people we sit down with, and they get the audit log, the access rules and the kill switch. It runs on machines they already manage, and we clean up and speed up those machines during the install.
Where does our data go?
It stays on your systems; Reinforcements reads it where it lives. Hard thinking goes to Anthropic under a business agreement that does not train on your data, everyday work runs on a private AI that serves only you, and your company memory is a database you own.
Which systems does it connect to?
Email and calendar (Microsoft 365 or Google Workspace), shared drives, your accounting and job-management software, and anything with files. If your people can open it on a computer, Reinforcements can work in it.
How fast is it working?
Reading your history starts on install day, and useful drafts reach inboxes within the first two weeks. Full results build over three to six months as it learns how your people like things done.
Can we stop?
Yes. Month to month after setup. Your memory, your files and your drafts stay with you.
Next step
Send us your two numbers.
Email us your annual revenue and headcount. A person replies with a straight answer on whether you clear the 4× rule.
sales@getreinforcements.com